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Highlights

  • Critical business information is now written down rather than being only on the heads of key personnel.
  • New employees are now able to perform their roles by themselves, releasing the pressure from other team members
  • Financial Director, Ryan Carter, is now free to work on the things he enjoys and is not chained to daily business operations.
 

Walker Hill Group Story

Walker Hill Group provides businesses with support and advice in a range of areas, Finance, Accounting and, Digital Marketing. The business assists from start-ups to well-established companies, across a variety of industries.

Ryan Carter, Finance Director of Walker Hill Group understands business is personal and that financial goals are unique. He helps customers in finding the best possible outcome within their current situation and supports them in making their next financial decision. He and his team assist in areas including business loans, home loans, refinancing, and investment loans.

Ryan Carter
Finance Director, Walker Hill Group

The Challenges

“We found that a lot of information was retained in people’s heads rather than putting it down on paper and enabling us to grow the business. We found it hard to put new staff on because there was always that problem of someone’s got to take the time to show them the ropes and the hustle of things.”

1. Relying heavily on key personnel knowledge

One of the challenges Ryan faced was that knowledge was often held in key employees’ heads. Not having information written down and documented also made it very difficult when hiring new people as this meant a team member would need to constantly instruct and teach step by step on a new employee training process.

Ryan and his team were under pressure by running daily operations and spending a significant amount of time teaching and guiding new staff.

2. Reflecting on what needs to be improved within the business

Running operations in the office reflected on Ryan’s not being able to pay enough attention to what could be improved and done more strategically in the business. The time consumed in the day-to-day running of the business was overwhelming and could be redirected to growing the company.

Ryan wished to free up some time and equip his team with tools and strategies so they would be able to take action and ownership of their roles.

“We found that a lot of information was retained in people’s heads rather than putting it down on paper and enabling us to grow the business. We found it hard to put new staff on because there was always that problem of someone’s got to take the time to show them the ropes and the hustle of things.”

The Solution

Ryan needed to clarify who were the key personnel who held relevant knowledge of the running of the business.

He wanted to break free from the day-to-day operations, provide his team with new tools and strategies to autonomously perform their roles, and be less reliant on him.

This was when they decided to approach the YBM Momentum Systems team. 

Documenting key information 

Certified SYSTEMologist Greg Gunther and the Momentum Systems team assisted Walker Hill Finance in pinpointing who was the key personnel that held important knowledge in the running of the business. Ryan needed to document all the relevant information, enabling the team to continue performing their roles, while being less reliant on him.

Having processes written down also helped Ryan when hiring new employees. It empowered them to perform in a more self-sufficient way, thus freeing up the remaining team members from the pressure to teach every single step to them.

Freedom from the daily operation of running a business

The YBM Momentum Systems team mapped out, extracted and documented Walker Hill Finance key processes which released Ryan from the day-to-day operations. Having systems in place has provided his team with appropriate strategies and tools so they could autonomously do their job, allowing Ryan to have more time to focus on other important aspects of the business.

Consequently, having more time enabled Ryan to reflect on what they were not doing right and on what could be improved to further expand the growth of the business. 

“It has free me up so I can get out there and do what I actually enjoy doing rather than being stuck in the office trying to work out how to teach everyone sort of the process”

As the Momentum Systems process is designed to work without the business owner being involved, Ryan acknowledged how seamless the whole experience has been for him and his team.

“I thought it was really good. I was lucky enough I was involved in the first couple of meetings which were only an hour of my time a week, and then I was able to, or you were able to, I guess, pinpoint who the key people were within my business that could do some of those meetings for me, work with you to formulate that kind of process. So, the burden wasn’t, I guess, put on one person to sort of do a week in, week out. But even so, it was still only an hour of people’s time. So, it worked out really well.”
- Ryan Carter

What's Next for Ryan?

Now that Ryan was able to identify where the shortcomings might be, he is looking forward to working out new processes and continuing to grow the business.

We’re just really grateful for the opportunity to give this a go. And I think we’re looking forward to the next stage as well, which will be, you know, trying to, I guess, now that we’ve pinpointed where our shortcomings might be, working out new processes and that’s set to bring in and document those. It’s ever-evolving, so it doesn’t sort of stop, but hopefully, it’ll give us some near efficiencies that we’re kind of looking for.”

If you’re ready to get started with using systems and processes in your business and want to fast-track the process, then book a call today to find out more information on getting started.

The YBM Momentum Systems team looks forward to hearing from you.

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